Administrative Assistant

Posted on Mar 17, 2021

Company: Keystone Property Management

Location: Greenville, NC

Type: Full Time

Category: Administrative Assistant

Description:

• Answer all front desk and rental department incoming phone calls.
• Check voicemails daily and return calls.
• Assist walk-in clients.
• Handle issues that arise and notify the rental manager when an issue needs the manager’s attention.
• Receive work order requests, place work orders, and manage work order system.
• Follow up with contractors for outstanding quotes and overdue work orders.
• Send letters.
• Assist rental manager with background checks and document preparation.
• Assist with routine property inspections as needed.
• Visit properties to pick up signs.
• Prepare and distribute flyers or newsletters as needed.
• Scan and save documents to system.
• Mail late statements monthly.
• During pool season, assist with handing out pool keys.
• Report City ordinance violations or City issues to appropriate City personnel.
• Request updated certificates of insurance for vendors when insurance expires.
• Complete special projects as assigned.

Requirements:

• Answer all front desk and rental department incoming phone calls.
• Check voicemails daily and return calls.
• Assist walk-in clients.
• Handle issues that arise and notify the rental manager when an issue needs the manager’s attention.
• Receive work order requests, place work orders, and manage work order system.
• Follow up with contractors for outstanding quotes and overdue work orders.
• Send letters.
• Assist rental manager with background checks and document preparation.
• Assist with routine property inspections as needed.
• Visit properties to pick up signs.
• Prepare and distribute flyers or newsletters as needed.
• Scan and save documents to system.
• Mail late statements monthly.
• During pool season, assist with handing out pool keys.
• Report City ordinance violations or City issues to appropriate City personnel.
• Request updated certificates of insurance for vendors when insurance expires.
• Complete special projects as assigned.

Compensation:

12-18 Per hour depending upon experience